MicroPact Blog

6 Tips for Stress-Free Software Adoption

Ronda Davis's avatar

By: Ronda Davis

December 11, 2019 | Case Management/BPM

MicroPact provides software solutions and services, so we’re very familiar with the process of implementation. We’re also very aware that the idea of implementing new software stresses people out. That's why I’ve put together the following tips to help you start any new software adoption project with a positive outlook.

First, Answer Two Simple Questions

It’s really important to understand why you’re starting a new technology implementation. Make sure you know the answers to these two questions before you make a technology purchase or start a development project:

  1. What are the benefits of implementing this technology?
  2. What are the consequences of not implementing this technology?

When you know the answers to these questions, you can remind yourself and others to help inspire you to keep going if there are any bumps in the road

Tip 1: Create a Safe Environment

Your implementation team needs time to learn how to use your new software without disrupting the rest of the organization’s operations. There are bound to be mistakes and challenges—minimize the impact of these by creating a positive place for experimentation.

  • Create a safe environment isolated from the “real world” or the world outside.
  • Create an environment to learn, allow questions, and practice (hands-on experience in a training site).

Tip 2: Start Small

“Great things are not done by impulse, but by a series of small things brought together.” - Vincent van Gogh

Even once your implementation team is comfortable with the new software, there will likely be bugs to work out.

  • Run a pilot with a small group first.
  • Gather feedback, adjust if needed, and then roll out to larger groups throughout your organization.

Tip 3: Communicate Throughout the Process

People like to know what to expect. Communicate frequently, in a number of channels, to reach everyone effectively.

  • Plan ahead: decide who needs to know what and when (and follow through).
  • Get input from and communicate with representatives from every team that will be impacted by the new technology.

Tip 4: Embrace the Challenge

It’s practically a guarantee that there will be issues to overcome with your implementation. Let these challenges stretch you.

  • Lead adoption of the software.
  • Overcome hurdles and build up the anticipation with your stakeholders.
  • Gather feedback and testimonials as adoption moves forward. Put the positive out into organization, focusing on the benefits, not the small bumps along the way. 

Tip 5: Celebrate Your Successes

Share success stories throughout the process with your peers, direct reports, and executives.

  • Thank those who played a key part in the process.
  • Recognize milestones and achievements.

Tip 6: Take Care of Yourself Along the Way*

When the implementation challenges your positive attitude, make sure that you’re taking care of yourself. Eat properly, get enough sleep, and exercise regularly. And when the stress creeps in, take a few moments for some self-care.  Here’s one short routine that might help:

  1. Take a few deep breaths (breathe in through your nose, breathe out through your mouth)
  2. Rotate wrists in each direction
  3. Extend your right arm in front of you. Use your left hand to gently pull your fingers up and back toward you for a few seconds, and then down and toward you for a few seconds. Then, repeat with the left arm. 
  4. Take Six Spinal Movements
    • Direction 1: Spinal Extension (back bend, looking to the sky)
    • Direction 2: Spinal Flexion (rounding your back, like a cat)
    • Directions 3 and 4: Lateral Side Bend (raise arms to the sky, bend to the left, then to the right)
    • Directions 5 and 6: Twist (place hands on chair and twist to the left, then to the right)
  5. Challenge – Eagle Pose (Make goal post arms, rotate your right arm in front, then rotate your left arm in front, under your right arm. If you have the flexibility, stretch until the backs of your hands meet; slowly unwind/untwist arms; make goal post arms and repeat using opposite arms)
  6. Take time to breathe and visualize success

*Take slow, gentle movements. Please listen to your body. Feeling a nice stretch is good; however, if you feel pain or discomfort, please do not proceed in these movements.

Follow these simple tips to have a positive attitude about your upcoming software adoption.

Curious about the software that MicroPact customers are implementing? Experience entellitrak with a Free Prototype.

About the Author

Ronda Davis is currently the Training Manager at MicroPact. She is also the founder of Elevation 52, where she elevates people’s lives through technology, yoga, and lifelong learning. She is a CPLP (Certified Professional in Learning and Performance), a PMP (Project Management Professional), and a RYT 200 (Registered Yoga Teacher).